Agenda

Audit and Governance Committee - Thursday, 1st November, 2018 6.30 pm

Reducing the spread of respiratory infections, including COVID-19

A regular and thorough cleaning and hygiene regime is the most effective way of limiting the spread of respiratory infections. Please continue to follow the cleaning regimes when attending meetings by washing hands regularly and using hand sanitisers available across our sites.

Face masks or coverings are optional when attending meetings. Visitors are welcome to wear face masks or coverings as a precaution and everyone should be considerate of those that choose to do so.

A limited number of printed copies of the agenda pack will be available on the day of the meeting. Please access the RBFRS website for a digital copy.Fire Authority meetings are recorded and made available on rbfrs website. Committee meetings are not recorded.

Items
No.	Item
1a	A&GC Committee meeting agenda pack accessible PDF 3 MB
2.	Apologies for Absence Apologies received from Councillors Jan Gavin and Satpal Parmar.
3.	Declarations of Interest Purpose: To receive Declarations of Interest from Councillors relating to items to be considered at the meeting, in accordance with the provisions of the Fire Authority’s Local Code of Conduct, and any from Officers.
4.	Minutes of the Meeting held on 26 July 2018 PDF 317 KB Recommendation: That the Minutes of the meeting held on 26 July 2018 be confirmed as a correct record and signed by the Chairman.
5.	Consideration of any matters properly referred to this Committee for decision Recommendation: Item 12 was referred by Management Committee on 4 December 2017 for this meeting to consider.
6.	Internal Audit Update PDF 219 KB Purpose: To receive for note the progress on the 2018/19 Audit Plan, and to agree the audit scopes for vehicle disposal and recruitment practices. Additional documents: Item 5 - App A Progress Report Nov 2018 unlock , item 6. PDF 1 MB Item 5 - App B Vehicle Disposal APS - DRAFT 171018 , item 6. PDF 183 KB Item 5 - App C HR - Recruitment APS DRAFT 270918 V2 , item 6. PDF 182 KB
7.	External Audit Update PDF 128 KB Purpose: To receive for note a verbal update from the External Auditor.
8.	Emergency Services Mobile Communication Project Update PDF 419 KB Purpose: To receive for note an update on Emergency Services Mobile Communication Project.
9.	Quarterly Performance Report 2017 -18 - Quarter 1 (April to June 2018) PDF 136 KB Purpose: To note an overview of Royal Berkshire Fire and Rescue Service’s (RBFRS) quarter 1 (April – June) performance for the 2018/19 financial year. Quarter 1 Performance Report is printed under a separate cover. Additional documents: Item 8 - App A Q1 Performance Report 201819 - V8 A&G , item 9. PDF 2 MB
10.	Date of next meeting Tuesday 11 December at 6.30pm, Room 301, RBFRS Headquarters, Newsham Court, Pincents Kiln, Calcot, Reading, Berkshire RG31 7SD.
11.	Exclusion of the public PDF 168 KB Recommendation: To Resolve that under Section 100(A)(4) of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the following Agenda Items on the grounds that they involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part I of Schedule 12A of the said Act indicated and is exempt information if, and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Categories of ‘Exempt Information’ under Schedule 12A of the Local Government Act 1972.
12.	Part II Minutes of the Meeting held on 26 July 2018 View the reasons why item 12. is restricted Recommendation: That the Part II Minutes of the meeting held on 26 July 2018 be confirmed as a correct record and signed by the Chairman.
13.	Capital Projects Closedown - Newsham Court and Wokingham Fire Station View the reasons why item 13. is restricted Purpose: To approve the report prepared by the Capital Projects Closedown Task and Finish Group.